Minutes from Meeting on 8/22

                                                       Sanchez Family Reunion Minutes 08/22/10

Attendees: Tim Hernandez, Jackie Ruiz, Linda DelaCruz, Ron Ruelas, Mario Ruelas, Ray Maldonado

• Date for family reunion is Saturday, September 25, 2010 at Woodward Park, Fresno
• Time of reunion 12:00 noon til 6:00 p.m. or til it ends
• Everyone brings their own lawn chairs

  Items to be brought and by whom:

EZ-Ups Tables Gas Grill

Ron – 2 Ron – 2                    Dan Ruiz

Mario – 2 Mario - 2

Jackie – 1 Jackie - 2

Linda – 1 Linda – 2 1/2

Ray – 1 Ray – 2

T-Shirt  colors picked by each family

All T-shirts will be made by Tim Hernandez.  They will have a Sanchez Family reunion logo on the back and on the front left chest.  All lettering will be printed in black with the same font.  No special orders.

Children’s t-shirts will be done in a neon color to identify them as Sanchez reunion children and for a safety reasons.  The following are the colors picked by each of the families:

Ruelas- Heather Gray Maldonado- Royal Blue

Ruiz- Light Blue Delgado- Turquoise

Hernandez- Burgundy Romero- White

                                                     Sanchez Family Reunion Banner

Tim will make a Banner for the Reunion.

Decorations

Tables will be covered in butcher paper and we will provide crayons on the tables so the children can draw on them and it also decorates the paper as well.

Food

The food will be catered.  The Menu consists of: Tri-tip -Teriyaki chicken combo plate with rice pilaf, chili beans, green salad, roll, butter, salsa and chips, punch or lemonade and pineapple upside-down cake.

Drinks of bottled water and sodas will be provided.

A children’s plate is also planned for Hot dogs, chips and a drink.  Committee members agreed to grill hot dogs for the children.

Everyone will be asked to bring snacks and other desserts.

Music

Tim will provide the music for the event.

                                       Memorial Board

It was suggested that family members who are not with us today be recognized and family members bring pictures of the loved ones we have lost.

Events & Activities

Name Tags.  As families arrive, name tags will be handed out.  Each person is to put their name and identify how they are related.    Jackie Ruiz will provide Name Tags and colored markers.

After everyone arrives, we will do a couple of ice-breakers  for everyone  to participate in.  A way of introducing ourselves to others.  Jackie has a few ice-breaker games suggestions.

Tim suggested after the ice-breakers, doing pictures in groups of families and then individual families.

Lunch will then be served.

During the meal,  we will do another icebreaker.

                                                  Games

Two piñatas will be broken.  One for the children and another for adults.  The Delgado family will provide one for the children and Tim will provide one for the adults.  The Delgado’s will provide candy and prizes for theirs as well as Tim providing treats and prizes for the adult one.  They will also provide the rope, bat and blindfold.

Bingo will be provided by Lily Torres.  All families will provide some prizes towards the bingo game prizes.  Suggestions would be like $5.00 gift cards to Starbuck’s, McDonald’s, IN n Out, etc. Little gift bags or what ever you can provide or make.

Egg Toss & sack races will be provided by Ray & Reina Maldonado.  As well as the prizes.

Guess how many Candies.  Jackie will provide a very nice jar and fill it with candies and who ever guess’s closest to the amount wins the jar of candies.

Golf putting competition.  Abel Ruiz and Jackie will provide the golf clubs and balls and who ever can putt in the ball the farthest wins.  Prize will be provided by Jackie.

Soft ball and horseshoes.  Ron Ruelas will provided the bats and softballs and the horseshoes.  He will conduct the games.

Kiddie baseball.    Linda DelaCruz will provide plastic balls and bats for the children to play.  She will conduct the game.

Musical chairs is also suggested to be play by children and adults.  No one yet to conduct this game.

Raffle-  Every main family is asked to bring a very nice gift or make a gift basket with a theme.  We will sell raffle tickets and raffle them off.  All proceeds go towards next year’s family reunion.

The Official Invitation will be sent out by next week.

We will come up with a price per person based on the meal with a T-shirt.  Tim will format an order form for the meal and T-shirt.  We will collect the money by the beginning of September.

Price per person has not been determined yet.  Looks like it will be $15.00 per adult and ½ price for children. There is also a $5.00 Park Entrance Fee per car.